Brown-Related travel is defined as international and domestic travel for any member of the Brown community (i.e. faculty, staff and students) who is traveling on Brown University business or a Brown University program, regardless of funding source. 

Examples of Brown-Related Travel

Examples of Brown-related travel include one or more of the following categories:

• For-credit travel through a Distinctively Brown, Consortium (CASA), or an Approved Non-Brown study abroad program;
• For-credit travel that is supervised by a Brown faculty member and is a required part of a course or degree program (e.g. GELT program, Wintersession, MPA-Global Policy Experience, PRIME, IE-Brown EMBA, etc.); or 
• Non-credit or non-study abroad program related travel, which aligns with one or more of the following: 
  • Fully- or partially-funded by Brown, such as through travel grants or scholarships, and is  arranged or supervised by Brown staff, regardless of purpose including but not limited to conferences, internships, UTRAs and other undergraduate research, graduate research pertaining to a master’s program, pre-dissertation or dissertation research for a doctoral program, medical/clinic rotations, field studies, musical or arts performances, athletic or co-curricular competitions, service or other experiential learning experiences, etc.;
  • Affiliated with a Brown student group and that has been approved by the Student Activities Office (SAO) or the hosting academic department at Brown and adheres to the SAO’s regulations for group activities;
  • Pre-arranged or advised through a Brown department, faculty, or staff member (e.g. approval on university documents related to the travel, receiving student group funds via SAO, etc.);
  • Pre-College programs coordinated through Brown Pre-College Programs; 
  • Internships, training opportunities, and other work opportunities, etc. organized through and approved by BrownConnect; and 
  • Related to a Brown faculty or staff member as part of his/her employment (including conferences, training programs, research, invited lectureship series/ symposia/ presentations, etc.).

Examples of non Brown-Related Travel:

International and domestic travel for which Brown assumes no responsibility:

• Individual or group student, faculty, staff personal travel for Spring Break, summer, winter or other vacations, or University holidays;
• Student organization group travel that has not been approved by a hosting department or SAO;
• Travel related to unapproved student independent study projects;
• Travel conducted by accompanying volunteers, friends, or family members (that are not a spouse, dependent child, or life partner) of Brown students, faculty, or staff traveling abroad or domestically on an approved, Brown sponsored program