• Any undergraduate student, graduate student, or medical student wishing to travel to a Brown High-Risk Travel destination and not traveling with a Brown administered group program (e.g. through the Office of Global Engagement, Swearer, GELT/Wintersession, etc.) must first complete a Safety Plan at least six weeks prior to the expected travel date and have their travel plans reviewed and approved by Brown's Global Travel Risk Assessment Committee (GTRAC) before making travel arrangements.
• Any faculty or staff wishing to travel to a Brown High-Risk Travel destination that includes a war risk exclusion clause in Brown’s Travel Abroad Accident and Sickness Insurance policy must first complete a Safety Plan at least four weeks prior to the expected travel date and have their travel plans reviewed by Brown's Global Travel Risk Assessment Committee (GTRAC) and approved by the traveler’s cognizant dean or unit head before making travel arrangements. Approval is contingent upon Brown’s ability to secure a war risk rider to buy back insurance coverage. The Office of Global Travel Operations, Risk & Resilience will assist in securing the rider, but all costs associated with the purchase of a War Risk Rider are the responsibility of the traveler.
• Faculty and staff traveling to a Brown High-Risk Travel destination that do not include a war risk exclusion are strongly encouraged to complete a Safety Plan.
• If an individual undergraduate, graduate, or medical student or student group is being funded by a department or unit, that department or unit must ensure that GTRAC requirements and Safety Plans in TravelSafe are in effect before authorizing travel.
• Faculty who wish to lead a group of undergraduate, graduate, or medical students to a Brown High-Risk Travel destination must first get approval from GTRAC before advertising the course/travel component and before enrolling students. 
• If GTRAC determines that a specific location is no longer safe or is potentially a danger to the travelers’ overall health and security, the University reserves the right to require an evacuation of all Brown travelers.

TravelSafe Login

1. Faculty and staff submit a Safety Plan in TravelSafe at least four weeks before departure (students must submit at least six weeks in advance). The Safety Plan is routed to GTRAC for review.
2. The traveler should notify their dean or unit head of the planned travel and obtain the necessary approval. To streamline the process, this notification and approval step may occur concurrently with the Safety Plan review.
3. The dean/unit head sends their approval directly to the Office of Global Travel Operations, Risk & Resilience. An email from the dean directly to Travel@brown.edu is sufficient; a formal letter is not required.
4. GTRAC discusses any concerns or recommendations with travelers and dean/unit head. Adjustments to the Safety Plan and travel are made if needed. 
5. The Office of Global Travel Operations, Risk & Resilience notifies Brown's insurance carrier of the approved travel to a war risk exclusion country.
   • For travel to Israel under the FY27 blanket rider, we will no longer receive individual invoices. However, the insurance carrier will still issue an individual rider for each approved trip, so notification of each traveler, dates, city/ies, activities taking place in country, etc., remains required
   • For travel to all other war risk exclusion destinations, the Office of Global Travel Operations, Risk & Resilience obtains a quote for the rider from the insurance carrier, shares it with the traveler, confirms the appropriate departmental billing contact, binds the rider, and forwards the invoice to the department for payment.
6. Once all reviews and approvals have been received and the insurance requirements have been met, the review and approval process is finalized in TravelSafe. The traveler will then be able to see the approval on the Summary page of their travel plan in TravelSafe.